Effective Date: September 22, 2026
Who We Are and What This Policy Covers
Bayan is a California religious nonprofit corporation (“Bayan,” “we,” “us,” or “our”). This policy explains how we collect, use, and disclose personal information through bayanonline.org and related inquiries, applications, donations, events, and communications. It also explains choices available to you. Separate student-record notices, program agreements, or notices displayed by an application, payment, or learning service may apply to those activities. This policy does not replace rights provided by applicable law.
Information We Collect and Its Sources
- Contact and communication information: names, email and mailing addresses, telephone numbers, program interests, registrations, and information you provide in messages or forms.
- Applicant and student information: educational history, qualifications, references, program and scholarship eligibility information, and supporting documents requested for an application or program. Information you choose to provide about your background, faith, or community service may be sensitive.
- Donation and transaction information: donor contact information, gift amounts, designations, transaction details, and related correspondence. Payment services collect the payment information requested in their forms. Please do not send card or bank details through ordinary email.
- Device and activity information: IP addresses, browser and device information, cookie identifiers, pages and referring sites, visit times, and interactions with the website and advertising tools.
We receive information directly from you, automatically through website technologies, and from the application, donation, learning, communications, and advertising services described below when they support your interaction with Bayan. Please submit only information relevant to the requested service and information you are authorized to provide.
How We Use Information
We use information to respond to inquiries; evaluate and administer admissions and scholarship applications; support educational programs and student services; process registrations and donations; send receipts and service communications; communicate about Bayan’s programs and opportunities; understand website use and advertising results; improve our services; and address security, financial recordkeeping, and legal obligations. The information used depends on your interaction with us.
Who Receives Information
- Service providers: HubSpot, Formsite, Donately, Fundraise Up, and Bayan On-Demand receive certain information in connection with services such as website hosting, communications, applications, donations, payment processing, and online learning. The information each receives depends on the service you use.
- Claremont School of Theology (CST): Bayan shares applicant and student information with CST in connection with admissions and the administration of educational programs. Applicable CST notices and student-record rules may also govern CST’s handling of that information.
- Advertising services: Meta and Google may receive website and interaction information through Meta Pixel and Google Ads, as explained below.
- Other disclosures: information may be disclosed at your direction or with your permission, in response to applicable legal requirements, or where reasonably necessary to protect people, legal rights, or service security.
Bayan does not sell personal information for money. Advertising-related disclosures may be treated as a “sale” or “sharing” under some privacy laws even when no money is exchanged. Our statement about monetary sales does not mean that advertising services receive no information.
Cookies, Advertising, and Cross-Website Tracking
Cookies and similar technologies support website functions, remember preferences, measure visits, and measure or personalize advertising. Bayan uses Meta Pixel and Google Ads. These services may receive identifiers and information about visits and interactions and may combine that information with activity collected over time and across other websites, apps, or services. Their processing may also be governed by the Meta Privacy Policy and Google Privacy Policy.
Our HubSpot consent banner offers Accept Optional Cookies, Reject Optional Cookies, and category choices for analytics, advertisement, and functionality cookies. Necessary cookies remain active. You can reopen the banner through Cookie Settings in the website footer and save different choices. Optional cookies managed by this banner require your opt-in.
The banner controls HubSpot cookies and supported integrations connected to its consent system. It does not automatically control every separately installed script, embedded service, or service on another domain. A cookie choice also does not delete information already submitted, withdraw an application, cancel a donation, or unsubscribe you from email. Application and donation forms may still process information you deliberately submit after you reject optional cookies.
Browser Privacy Signals and Other Controls
Global Privacy Control (GPC) support is enabled in our HubSpot banner. When the banner detects GPC, it disables optional cookies managed by that banner. This describes the banner’s scope; it is not a representation that every external service or separately installed tool is controlled by GPC through Bayan’s banner. Learn about enabling a signal at Global Privacy Control.
The older Do Not Track (DNT) browser signal is distinct from GPC. Do not rely on DNT alone to communicate your preferences to Bayan; use Cookie Settings, GPC, or the contact methods below. Browser cookie controls and Google or Meta advertising settings may offer additional choices. Choices may be specific to a browser or device, and clearing cookies may remove a saved choice. Blocking cookies can affect some site functions.
Your Choices and Privacy Requests
You may ask to access, correct, or delete personal information by emailing support@bayanonline.org, calling (714) 862-2926, or writing to the address below. Describe your request and the contact information associated with your interaction. Do not include sensitive identification documents in your initial request. We may need information reasonably necessary to verify your identity and authority before disclosing or changing a record. An authorized representative may contact us; we may ask for evidence of permission.
Available legal rights depend on the law that applies to the organization, information, and activity. Where applicable, these may include rights to know or access information, correct inaccuracies, request deletion, and opt out of certain sales, sharing, or targeted advertising. The California Consumer Privacy Act generally applies to qualifying for-profit businesses; nonprofit status does not eliminate every privacy obligation. You may contact Bayan with a privacy request regardless of whether that particular statute applies.
Some information may be needed to fulfill a service you request or retained under applicable legal, academic, financial, or other recordkeeping requirements. A request does not automatically require every record to be deleted. We will respond as required by applicable law and explain any applicable reason we cannot fulfill a request. Nothing in this policy limits a right or remedy provided by law.
Use the unsubscribe link in promotional emails to stop those messages. Communications needed to administer an application, enrollment, registration, donation, or other requested service may continue. Cookie settings and email preferences are separate choices.
Retention and Security
Bayan has not adopted a uniform records-retention or deletion schedule for applicant, student, and donor records. Retention periods therefore vary. Relevant considerations include the purpose of the record, an ongoing application or educational relationship, financial and tax recordkeeping, applicable legal obligations, and disputes or legal holds. This policy does not promise automatic deletion after a fixed period. Contact us about a particular record or to request deletion.
No electronic transmission or storage method is completely secure. Please avoid sending unnecessary sensitive information through ordinary email and contact us if you believe information provided to Bayan has been compromised.
External Services
Applications, scholarships, donations, and learning activities may take place on other domains. Review the notices and controls displayed by those services before submitting information. Their privacy notices may describe processing they perform for their own purposes. Bayan remains responsible for its own handling of information it receives. Our website’s cookie choices do not automatically carry over to every external service.
Children’s Privacy
Bayan does not knowingly collect personal information from children under 13 through this website. If you believe a child under 13 has provided personal information, contact support@bayanonline.org so we can investigate and take appropriate action, including deletion where required.
Changes to This Policy
Updates will be posted on this page with a revised effective date. For material changes, we will include a prominent notice on this page describing the change and provide additional notice or obtain consent when required by applicable law. A revision does not authorize a use of previously collected information that requires consent without obtaining that consent.
Contact Bayan
Privacy questions and requests: support@bayanonline.org
Telephone: (714) 862-2926
Bayan — Orange County Office
2854 N. Santiago Blvd., Suite 201
Orange, CA 92867